GREATER ORLANDO BOWLING SENATE
OF THE NATIONAL BOWLING ASSOCIATION, INC.
THE CONSTITUTION AND BY-LAWS
OF THE GREATER
The organization shall be known as the Greater Orlando Bowling Senate
The Orlando Bowling Senate is formed for the following objective and purpose.
SECTION 1. To unite in a central organization all qualified bowlers and members in the
SECTION 2. To maintain and increase interest in the bowling game, and to have and exercise general care and supervision over all bowling interest within its jurisdiction.
SECTION 3. To disseminate news, including the activities, accomplishments and other items of interest, to and about its membership through official organs known as the ?TNBA Bowler and Annual Souvenir Yearbook?
MEMBERSHIP AND ORGANIZATION
SECTION 1. The Greater Orlando Bowling Senate shall be the governing body in the local bowling affairs pertaining to its organization subject to the authority of the parent body, TNBA, INC. It shall be representative legistrative and executive body. The membership shall be composed of bowlers and interested NON-BOWLERS. All male and female bowlers must be a member of TNBA AND USBC. Membership may be obtained by making proper application and payment of annual dues.
SECTION 2. Any member who has reason to complain against another member shall be required to make such complaint in writing and submit it to the executive committee. The committee will hear both sides of the complaint. If such complaint is found to be true and justifiable, the committee reserves the right to punish such person/s in whatever manner is deemed just by the
SECTION 1. The Orlando Bowling Senate shall have control and management of all affairs of this organization and shall carry out and enforce all objectives and purpose for which it is organized and shall have full power to adopt, amend or rescind the rules and regulations governing its member as long as they do not conflict with the constitution, by-laws, rules and regulations of TNBA, INC.
SECTION 2. This bowling Senate shall have full power to hear and determine all protests arising from or under construction of the rules of the Senate and its decision shall be final. The Senate shall have original and jurisdiction over all violations of rules and regulations of this organization and shall have power to suspend, expel or otherwise discipline any bowler or team identified with this organization.
SECTION 3. Members at any meeting of this Senate shall be entitled to act and to VOTE upon issues presented for consideration. (General meeting only)
OFFICERS AND ELECTION OF OFFICERS
SECTION 1 The Officers of the Senate shall consist of:
(B) VICE PRESIDENT
(D) ASSIST SECRETARY
SECTION 2. The officers of the Senate shall be elected by ballot at the ANNUAL meeting of this Senate and shall hold their respective office for a term of 3 years.
The Secretary shall notify each member in writing, by a 14 day notice of the time and place
Of the election of Senate Officers.
The election Committee shall accept applications 30 days prior to election.
Any TNBA member in GOOD STANDINGS with the Orlando Bowling Senate and TNBA is eligible to hold office provided they meet the following requirements. All elected officers must have attended at LEAST THREE (3) out of the last FOUR (4) SENATE MEETINGS. A person running for office as senate president must be an active member of the senate and must have served on or chaired a committee, and have extensive knowledge about their senate and TNBA, Inc.
No officer of this Senate, disqualified under the rules of TNBA, INC shall be permitted to finish his/her term of office.
Newly elected officers shall be installed in office no later than AUGUST 31, of year elected.
SECTION 3. Vacancies occurring in office, either by death, resignation or otherwise, shall be filled by the president and such person appointed shall hold office until the next election at the ANNUAL meeting. If the office of President becomes vacant, the vice president shall assume the duties of the president. No vacancy of an elected office can be filled unless a written resignation is filed with the Senate secretary. (ONLY IF VACANCY IS DUE TO RESIGNATION)
THE EXECUTIVE COMMITTEE
SECTION 1. The president and league secretary of each TNBA certified league shall be a member of the Executive Committee. The officers of the Senate shall be officers of the Executive Committee.
SECTION 2. The executive committee shall be the governing body during the interim between meeting of the Senate and shall have and exercise the power granted to it by this constitution and by-laws thereof, EXCEPT that it has NO POWER TO ALTER, ADOPT, RESIND, OR NULLIFY ANY PART OR PROVISON OF THIS CONSTITUTION AND BY-LAWS.
DUTIES OF OFFICERS AND EXECTIVE COMMITTEE
SECTION 1. DUTIES OF THE PRESIDENT:
The president shall preside at all meetings of the Senate and at the executive committee meeting. He/she shall appoint the chairperson of all committees created unless otherwise provided for in the motion authorizing such committees. He/she shall be chief executive officer of the Senate and as such enforce all the laws, objectives and purpose thereof. He/she shall also perform such other duties as may pertain to the Senate. He/she shall make a report in writing at the Annual meeting of the Senate.
SECTION 2. DUTIES OF THE VICE PRESIDENT:
The Vice President in the absence of the President shall perform the duties of that office. He/she shall discharge such other duties as may from time to time be required of the office.
SECTION 3. DUTIES OF THE SECRETARY:
The secretary shall keep a true record of all proceedings of meetings of the Senate and of the executive committee meeting in books provided by the Senate for such purpose. He/she shall keep a true account between the Senate and its members, a membership record and such other records and the executive committee may determine books as. He/she shall compile, prepare and keep a true and correct account in book provided, the reports made to the office by members of the organization and all tournaments and functions held by the Senate. He/she shall have charge of and conduct the correspondence of the Senate and executive committee. He/she shall perform such other duties as may from time to time be required by the president or executive committee. He/she shall make a written report, with recommendations, to the Senate at the annual meetings and at the close of office. He/she shall make a report to the EXECUTIVE SECRETARY/TREASURER OF TNBA, INC. of the newly elected officers, stating addresses, and telephone numbers immediately after election. He/she shall receive and give receipts for all dues, fees and other monies of the Senate and shall immediately, upon receipt thereof, remit them with a detailed report to the treasurer of the Senate, obtaining a receipt for the same. He/she shall send annual fees with names and addresses of all members to the national office, plus league certified fees. He/she shall turn over to his successor all books, papers and property that belongs to the Senate.
SECTION 4. DUTIES OF THE TREASURER:
The treasurer shall receive form the secretary/president/committee chairpersons all monies or property paid or donated to the Senate and shall disburse them on warrants signed by the president/secretary, president/treasurer or secretary/treasurer. He/she shall keep a true and correct account of all receipts and disbursements. He/she shall submit a written report and statement of all financial transaction of the Senate, its officers and executive committee the term of office at the ANNUAL meeting. He/she shall make such reports and statements to the president and executive committee as May from time is required of them. He/she shall submit a treasurer?s report to the NATIONAL OFFICE BY SEPTEMBER 15, YEARLY. He/she shall turn over to his successor all books, papers and property that belong to the Senate.
OFFICERS TERM WILL BE THREE (3) YEARS, SEPTEMBER 01, THRU AUGUST 31.
COMMITTEE CHAIRPERSONS TERM WILL BE ONE (1) YEAR.
ANNUAL MEMBERSHIP DUES
SECTION 1. The Annual dues of The National Bowling Association, Inc shall be ($10.00) for each member, payable once per year regardless of the teams or leagues in which an individual may bowl.
SECTION 2. Each TNBA certified league within the Senate shall pay to the association the sum of ($3.50) as a league certification fee.
SECTION 3. The Senate joining fee or dues shall be $5.00 annually this fee is to be used to cover the cost of the Senate operational expense.
SECTION 4. All annual dues shall be paid to the Senate Secretary each year.
SECTION 5. All annual TNBA dues and league certification fees must be transmitted to The National Secretary/Treasurer of TNBA, INC. within 30 DAYS after receipt by Senate.
SECTION 6. The Senate shall submit to the Secretary/Treasurer of TNBA, Inc. a roster of names and addresses of each member together with a total of the amount of dues remitted during the current year by OCTOBER 15 of each year.
SECTION 7. Each individual Senate member shall receive a membership card endorsed by the President and Executive Secretary/Treasurer of TNBA, Inc.
SECTION 1. The Orlando Bowling Senate shall meet 4 times per year.
SECTION 2. The Executive Committee shall meet 6 times per year and at such times deemed necessary by the committee.
SECTION 3. The Senate shall hold such other meetings from time to time as it may be deemed necessary by the president or Executive Committee.
SECTION 4. A quorum of 3 members shall be deemed necessary to transact the business of the Senate at the Executive committee meetings and 7 members at the Senate general meetings.
SECTION 5. The secretary shall notify each member by a 14-day notice in writing of the time and place of any and all meetings of the Senate and Executive Committee.
NATIONAL/EXECUTIVE COMMITTEE MEETING
SECTION 1. The Orlando Bowling Senate shall elect or appoint from among its membership one delegate and one alternate for every (40) members or major fraction thereof to represent the Senate at the annual convention.
SECTION 2. The secretary of the Senate shall certify to the National Executive Secretary/Treasurer a complete list, including names and addresses of delegates and alternates, so elected or appointed on or before the time designated using the proper form furnished by the national office.
SECTION 3. The Orlando Bowling Senate shall be responsible for defraying the expense of the SENATE PRESIDENT in attendance at the ANNUAL CONVENTION in the form of TRANSPORTATION, THREE NIGHTS LODGING AND THREE DAY CAR RENTAL.
The Orlando Bowling Senate shall be responsible for defraying the expense of the SENATE PRESIDENT in attendance at the ANNUAL SUMMER EXECUTIVE BOARD MEETING in the form of TRANSPORTATION, TWO NIGHTS LODGING AND TRANSPORTATION TO AND FROM THE AIRPORT.
If President is not available to attend meetings the Senate Vice President will be authorized to attend. WHEN WRITTEN REPORTS ARE NOT GIVEN TO SENATE MEMBERS FROM MEETINGS, ATTENDEES (Officers and/or delegates) MUST REIMBURSE SENATE FOR EXPENSE INCURRED.
SECTION 4. The Orlando Bowling Senate shall be responsible for two (2) nights lodging for delegates or alternates at the annual convention IF FUNDS ARE AVAILABLE AND DELEGATE IS IN GOOD STANDING WITH THE SENATE. Any member in GOOD STANDING with the Senate that wishes to attend the convention may do so AT THEIR OWN EXPENSE WITH THE EXECUTIVE COMMITTEE APPROVAL.
PROCEDURE OF ALL MEETINGS
SECTION 1. Robert?s Rules of order shall govern the proceedings of all meetings of the
Orlando Bowling Senate and of the Executive Committee when not consistent with the Constitution and By-laws of the Senate, or the NATIONAL BOWLING ASSOCIATION, INC.
SECTION 2. The order of business at the Executive Committee and the Annual meeting of the Senate and regular business meetings shall be as follows:
1. CALL TO ORDER
2. READING OF MINUTES OF THE LAST MEETING AND ACTION THEREON
3. REPORTS OF OFFICERS
4. REPORTS OF COMMITTEES
5. OLD BUSINESS
6. NEW BUSINESS
7. ELECTION OF OFFICERS (ANNUAL MEETINGS)
SECTION 1. Any and all proposed amendments to the constitution and by-laws of the
Orlando Bowling Senate shall be submitted in writing by the proposer thereof at least 14 days prior to the annual meeting of the Senate to the Executive Committee of the Senate who will consider them and report its recommendation thereof to the Senate for final action thereon.
SECTION 2. Unless specified in the proposed change, any and all changes to the constitution and by-laws shall become effective on SEPTEMBER 01.
SECTION 3. Changes made at the ANNUAL CONVENTION of THE NATIONAL BOWLING ASSOCIATION, INC. Which will affect this constitution shall automatically be made a part of this Constitution and By-laws without further action by this Senate.
SECTION 4. The Orlando Bowling Senate, being an affiliate of The NATIONAL BOWLING ASSOCIATION, INC, shall NOT enact any law which may in any way, conflict with the CONSTITUTION, BY-LAWS, RULES AND REGULATIONS of the parent association.
CONSTITUTION AND BY-LAWS FOR THE ORLANDO BOWLING SENATE
REVISED NOVEMBER 7, 2009
THE CONSTITUTION AND BY-LAWS
THE GREATER ORLANDO BOWLING SENATE
GREATER ORLANDO BOWLING SENATE
This organization shall be known as the Greater Orlando Bowling Senate, hereinafter referred to as GOBS and/or Senate, re-chartered in 2007 by The National Bowling Association, Inc., hereinafter referred to as TNBA, Inc.
PURPOSE & OBJECTIVE
The Greater Orlando Bowling Senate (GOBS) is formed for the following objectives and purposes:
Section_1. To unite in a central organization all qualified bowlers in the city Central Florida area. It shall be a subsidiary of and auxiliary to TNBA, Inc., which are the parent body and the provision of this Constitution and By-Laws shall govern this organization subject to the Constitution, By-Laws, rules and regulations, of TNBA, Inc.
Section_2. GOBS shall maintain and increase interest in the bowling game, to have and to exercise a general care and supervision over all bowling interests within its jurisdiction.
Section_3. The local senate shall disseminate news, including the activities, accomplishments, and other items of interest, to and about its membership through official organs known as the local GOBS Newsletter, The NBA Bowler, and TNBA Annual Souvenir Program Book.
MEMBERSHIP AND ORGANIZATION
Section_1. GOBS shall be the governing representative, legislative and executive body in local administrative affairs pertaining to its organization subject to the authority of the parent body, TNBA, Inc.
Section_2. Membership shall be composed of interested bowlers and non-bowlers.
Section_3. GOBS shall conduct an annual Senate Tournament at a time appropriated by the Senate Tournament Director. The rules and regulations of TNBA INC. and United States Bowling Congress (USBC) shall govern membership sanctioning.
Section_4. To the extent possible, GOBS shall create a Junior Bowling Program and whenever possible, participate in the Regional Bowling Tournament. To promote, educate and give the junior bowlers of GOBS every opportunity to learn the art of bowling.
Section_5. GOBS will hold a local King & Queen Contest for the purpose of participating in the National King & Queen Contest, whenever possible.
Section_1. The Management shall be vested in the GOBS, composed of its Officers, Executive Committee and Members, and shall have full control of all local affairs of this organization. GOBS management shall have full power to adopt, amend or rescind the rules and regulations governing its members as long as they do not conflict with the Constitution, By-Laws, rules and regulations of USBC and TNBA, Inc.
Section_2. Management shall have full power to hear and determine all local protests arising from all violations of rules and regulations of this organization, and, shall have the power to suspend, expel or discipline any member identified with this organization. Any member not satisfied with the decision of GOBS Management shall have the right to appeal to TNBA, Inc. for final determination within ten (10) days thereafter.
Section_3. There must be a minimum of ten (10) members of the membership, including officers, present at each meeting in order to conduct any business pertaining to this organization.
Section_4. All members in good standing with GOBS shall be entitled to act and vote upon any issue presented for consideration. There will be no voting by proxy.
ELECTION OF OFFICERS
Section_1. The officers of this Senate shall consist of the following elected positions:
· Vice President
· Budget Director
· Ways and Means Director
· King and Queen Contest Director
· Scholarship and Educational Program Director
· Tournament Director
· Membership Director
Section_2. The officers of GOBS shall be elected by majority ballot vote of the membership at the June meeting. The terms of GOBS elected official shall be for a term of two (2) years. Newly elected officers shall be installed in office no later than August 31st and shall take office immediately after the installation of officers, to conduct business for the present and next fiscal period.[i]
Section_3. Replacement for vacancy occurring within an officer term in office either by death, oral or written resignation; shall be appointed by the President, for the duration of that term. If the office of the President becomes vacant, the Vice President shall assume the duties of that office. Persons appointed to fill such vacancies are to receive all benefits that the elected officer(s) would have received, provided that the duties of the office are properly performed.
Section_4. No officer of GOBS disqualified under the rules of USBC or TNBA, Inc. shall not be permitted to finish the term of office.
Section_5. To be eligible for nominations or seek an office of GOBS, one must meet all of the following:
A. Be a member of TNBA, Inc. during the previous two seasons.
B. Be a member of GOBS for the immediate proceeding twenty-four (24) months prior to the election.
C. Must have attended at least two (2) general membership meetings per fiscal year immediately preceding the election (September 1 - August 31), and two (2) meetings attended must have been during the fiscal year of the election prior to the June general body meeting.
D. No member can be elected to more than one position.
Section_6. The date of the election of officers shall be advertised at least fifteen (15) days prior thereto. Notices will be mailed to each member indicating the date, place and time of the election at his/her last known address.
Section_7. The President shall appoint an Election Committee no later than January of an election year. Candidates must submit their qualifications to the Election Committee. The Election Committee will coordinate the election.
DUTIES & RESPONSIBILITIES OF ALL ELECTED OFFICERS
Section_1. President - The duties of the President shall be as follows:
a. Presiding officer over all meetings of GOBS general membership and its Executive Committee.
b. Appoint members to the chairmanship of the various committees, and shall be an ex-officio member of all.
c. Chief Executive Officer of GOBS, and as such, enforces all rules and regulations thereof.
d. Sign all legal and financial documents in conjunction with any other duly authorized officer(s) of GOBS.
e. Submit an annual written report with recommendations at the June general membership meeting.
f. Perform such other duties as are pertinent to the office.
g. To establish deadlines for reports from Directors.
h. To appoint and formulate rules for a parliamentarian and a sergeant-at-arms.
Section_2. Vice President - The duties of the Vice President shall be as follows:
a. The Vice President will act in the place of the President, whenever needed, or assume all duties of the President, should the office of president become vacant.
b. Presiding officer in the absence of the President in meetings of GOBS general membership and Executive Committee, or whenever the President temporarily vacates the chair. If the President should be absent for a long period, the Vice-President may exercise all duties of the President, except to change or modify rules made by the President.
c. To provide assistance to the President, and perform such other duties as may be required of the office.
Section_3. Secretary - The duties of the Secretary shall be as follows:
a. To issue all calls and/or notices of general membership and Executive Committee meetings.
b. The Secretary should be on hand a few minutes before the meetings are called to order and have the minute book so that reference can be made to minutes of past meetings.
c. To keep or cause to be kept a true record of the proceedings of general membership and Executive Committee meetings, with the exact wording of every motion and whether it was lost or carried.
d. To maintain a current copy of GOBS general membership and Executive Committee listing, and to notify all persons nominated or elected on any committee.
e. To maintain copies of all records, reports, and correspondence submitted by GOBS Officers, Committee Chairpersons, and general membership.
f. To maintain copies of all incoming correspondence and distribute the same to the appropriate person for response, and write such letters as the Executive Committee may designate.
g. To perform such other duties as may, from time to time, be required by the President, and/or Executive Committee, and the general membership.
h. The Secretary to appoint an assistant to carry out the duties of this office.
Section_4. Treasurer - The duties of the Treasurer shall be as follows:
a. Custodian of GOBS funds and/or other property paid or donated, giving a receipt for any expenditure.
b. The Treasure shall deposit all moneys in a financial institution in the name of GOBS within 24 hours.
c. To disburse all moneys or property paid and/or donated only on warranties signed by the President or other authorized officers with prior Executive Committee and/or membership approval.
d. The treasure will accept bills for payment which are accompanied with receipts.
e. To make a monthly financial statement and a report once a year, or upon the request of GOBS Executive Board.
f. Treasure ensures that a financial statement is filed with TNBA, Inc. on or before September 15th annually. Such statement must reflect all receipts and disbursements. The annual report should be audited.
g. Treasure is an ex-officio member of the Budget Committee.
Section_5. Budget Director - The duties of the Budget Director shall be as follows:
a. To form a Budget Committee and serve as its Director.
b. To counsel with the President and Treasurer in financial matters and prepare a budget to be submitted to the Executive Committee for approval.
c. Annual audits to be perform by the budget Director.
d. To perform other duties as may be required of this office assigned by the Executive Committee and/or membership.
e. To investigate and make recommendations on all unusual expenditures.
Section_6. Ways & Means Director - The duties of the Ways & Means Director shall be as follows:
a. To form a Ways & Means Committee and serve as its Director.
b. To develop an annual calendars of events and determine methods of support.
Section_7. King & Queen Contest Director - The duties of the King & Queen Contest Director shall be as follows:
a. To form a King & Queen Committee and serve as its Director.
b. GOBS director will coordinate with TNBA, Inc. King & Queen Director on national activities.
c. To establish and disseminate guidelines governing GOBS King & Queen contest.
Section_8. Scholarship & Educational Program Director - The duties of the Scholarship & Educational Program Director shall be as follows:
a. To form a Scholarship & Educational Program Committee and serve as its Director.
b. To coordinate local efforts with TNBA, INC. Director of Scholarship & Educational Program.
c. To seek sponsorship and/or support from local businesses and other entities.
Section_9. Tournament Director - The duties of the Tournament Director shall be as follows:
a. To form a Tournament Committee and serve as its Director.
b. To coordinate with national and regional tournament directors.
c. To disseminate national, regional and local tournament information to GOBS membership.
d. To provide assistance to potential tournament entrants as requested.
e. To coordinate and conduct all local tournaments and be responsible for sanctioning with USBC and TNBA, Inc. all tournaments conducted by GOBS.
f. To visit the proposed local tournament sites and inspect the designated bowling establishment for such tournaments and shall enter into contract with the owner or his/her representative or agent for the purpose of holding these tournaments.
g. To represent or designate a representative to attend the Southern Senates Match Play Tournament meetings.
h. To furnish the Secretary-Treasurer of TNBA, Inc. with a complete report of all local sanctioned tournaments.
Section_10. Membership Director - The duties of the Membership Director shall be as follows:
a. To form a Membership Committee and serve as Director.
b. Direct all efforts of membership recruiting.
c. To assist in the dissemination of information to GOBS membership.
d. To coordinate House Representatives activities.
e. To forward all names and applicable fees of individuals applying for membership in TNBA, Inc. through GOBS to the Secretary-Treasurer of TNBA, Inc. and to forward the final average sheet of its members.
f. File 100% and/or partial league applications and sanction fees with TNBA, Inc.
g. To maintain a current listing of GOBS members and provide GOBS secretary with a copy of the current listing.
h. To submit application for awards to TNBA, Inc. Secretary-Treasurer. Upon return of awards from TNBA, Inc., ensure that these awards are distributed to House Representatives for presentations to recipients.
Section_11. Each officer is responsible for complete and accurate records of the office during his/her tenure and such records must be submitted to the newly elected or appointed officer by September 15th of his outgoing year. Failure to submit these records will result in such officer not being able to serve in any capacity, locally or nationally, in TNBA, Inc., except that of member.
Section_1. The Executive Committee shall consist of elected officers. It shall be the governing body during the interim between general membership meetings of GOBS, and shall have and exercise the power granted to it by this Constitution and By-laws. If the Senate has a sanctioned league, an officer from that league will serve on the Executive Committee. The Executive Board shall have no power to alter, adopt, rescind or nullify any part or provision of this Constitution and By-laws without the consent of the general membership.
Section_2. A quorum shall consist of at least two officers and other members present.
Section_3. The Executive Committee may request the President to appoint committees from among its members to facilitate the fulfillment of its duties, and also to prescribe the duties thereof.
Section_4. The duties of the Executive Committee shall be to perform other administrative duties as deemed necessary by the general membership.
ANNUAL DUES OF MEMBERS, LEAGUES & SENATE
Section_1. Annual TNBA, Inc. membership fees, including local Senate fee, shall not exceed fifteen Dollars ($15.00). Ten Dollars ($10.00) shall be submitted to TNBA, Inc., as national dues and five Dollars ($5.00) shall be retained by GOBS for the purpose of defraying the expenses thereof.
Section_2. Each TNBA, Inc. sanctioned league, within GOBS, shall pay to TNBA, Inc. the required sanction as a league sanction fee.
Section_3. TNBA, Inc. duplicate membership cards may be purchased through GOBS at the required cost.
Section_1. GOBS shall conduct four (4) general membership meetings during the year.
Section_2. The Executive Committee shall meet prior to each general meeting.
Section_3. GOBS shall hold such other meetings, from time to time, as may be deemed necessary by the President or the Executive Committee.
Section_4. The Secretary shall notify the membership through bulletin boards, posting of notices or other medium at least ten (10) days prior to the time and place of all general membership meetings.
Section_1. Whenever possible, GOBS may elect or appoint from its membership one (1) delegate or one (1) alternate to represent the Senate at TNBA's Annual Convention. Delegates will be appointed by the Executive Committee at the February Executive Committee meeting and affirmation shall be made by the general membership at its March meeting. Order of appointment will be in the following manner: First from members of the Executive Committee, and thereafter, any regular member in good standing of GOBS. All potential delegates must have attended at least three general membership meetings of GOBS prior to appointment.
Section_2. The Secretary of GOBS shall certify to the National Secretary a complete list, including addresses of the delegates and alternates, so elected or appointed, on or before the time designated using the proper form furnished by the National office.
Section_3. Subject to the Senate?s financial status, GOBS may vote to defray all or a portion of the expenses of the delegate in attendance at the Annual National Convention. At a minimum, GOBS should provide a $25.00 per diem (not to exceed four days). The Senate may also vote to defray all or a portion of the delegate?s expenses for his/her attendance at the annual Summer Board meeting. GOBS financial support may be paid in the form of hotel and transportation and $25.00 per diem, with the exception of per diem as allocated and paid for by the provisions of the National Constitution.
Section_4. GOBS may vote to be responsible for defraying the expenses of the delegates in attendance at the Annual National Convention, in the form of delegate registration fees. Delegates are required to attend relevant sessions and submit a written summary report.
Code of Disciplinary Procedures
The Greater Orlando Senate hereby establishes this clear policy on disciplinary procedure. The purpose of this policy is to describe and discuss the disciplinary procedures that can be taken, the rights of members involved, provide for due process, and outline hearing and the appeal procedures. The ultimate objective of this document is to establish a system that provides fairness for members accused of violating Senate policy. When a violation of Senate policy occurs, processes may be initiated to determine if disciplinary procedures may be imposed on a national level.
I. Disciplinary Procedures - Local Level
a. The Senate is empowered to hold hearings to determine if disciplinary procedures will be imposed when it has been determined that senate policy has been violated.
b. Any senate member, who has a compliant against a member of his/her senate, in order to initiate disciplinary procedures, must file a notice of the complaint with the senate's Executive Board/ Committee. The complaint must be in writing outlining the charges in detail. A copy of the complaint must be served upon the accused within ten (ten) days of receipt by the Executive Board/Committee. The senate secretary shall be the person delegated to receive the complaint and notify the accused. If the complaint is against the senate's secretary, then the president shall receive the complaint and notify the accused.
c. A time, place, and date mutually agreeable to all involved parties will be set for a hearing by the Executive Board. Notice of the hearing will be mailed to both the complainant and respondent. Once a hearing has been scheduled, the hearing shall take place with those present who are involved.
d. The accused must receive notice at least ten (10) days before the hearing is held. The Notice of Hearing is to be sent via registered mail to the last know address of all participants and/or witnesses. Only members of the involved senate can participate.
e. Either the complainant or respondent may waive his/her right to appear at the hearing and in lieu of an appearance may send a notarized statement outlining his/her respective position.
f. After a hearing, a decision must be rendered within ten (10) days. Copies of the decision will be sent to the complainant, the respondent, and a copy maintained for the senate's files.
g. As a result of the hearing, if the Executive Board decides the complaint has no merit, it shall dismiss the complaint. If the decision is that some form of disciplinary action should be taken, the Executive Board may impose one of the following penalties:
· A letter of reprimand/censure
· Restricted activity of the member
· Such other penalties as the senate may deem appropriate
h. A letter of reprimand is a communication that identifies which Senate policy (policies) were violated, and indicates that this is not acceptable behavior for a member of GOBS.
i. If restricted activity is imposed, the member can be restricted from all senate activities for a period as determined by the Executive Board.
II. Disciplinary Procedures - National Level
Discipline imposed on a national level is determined by TNBA, Inc. or any member of TNBA, Inc. Senate members should attempt to exhaust all local procedures first.
IV. The Appeal Process
A. Appeal from the local hearing
1. If a person did not attend the hearing, or waived the right to a hearing, he/she has no right of appeal.
2. The accuser or the accused has the right to appeal the local disciplinary procedure to the Executive Board of TNBA, Inc. A person wishing to appeal must file a written notice with the Secretary-Treasurer of TNBA, Inc. within ten (10) days after receipt of the decision of the local senate. Notice of the appeal must also be sent to the local senate.
3. Upon receipt of the notice of appeal, the local senate shall forward six (6) copies of all materials relating to the disciplinary action to the Secretary-Treasurer of TNBA, Inc. within twenty (20) days after receipt of notice of the appeal.
4. The Secretary-Treasurer of TNBA, Inc. shall forward all materials relating to the appeal to the President of TNBA, Inc. The matter in question will be considered at the next Executive Board meeting of TNBA, Inc. after filing of the appeal. If it desires, the Executive Board may hold an evidentiary hearing.
5. If the Executive Board desires to hold an evidentiary hearing, the President may appoint a committee to hear testimony and make a report to the Executive Committee. The committee shall be composed of the Chairman of TNBA, Inc. Judiciary Committee, who shall act as Chair of the Committee, and four senate presidents, who are members of the Executive Committee.
6. The Executive Board of TNBA, Inc. shall have the authority to affirm, overrule, modify the decision of the local senate or invoke a lesser penalty than that imposed by the local senate.
7. Notice of the Executive Board's decision shall be sent to all parties within ten (10) days after the decision by registered mail, return receipt requested.
B. Appeal from the National Hearing
1. The decision of the Hearing Committee may be appealed to the full Executive Committee of TNBA, Inc. A letter requesting an appeal of the Hearing Committee's decision must be sent to the Secretary-Treasurer and all parties concerned within ten (10) days after the decision of the Hearing Committee. When the complaint is against the Secretary-Treasurer, the appeal must be filed with the President of TNBA, Inc.
2. The President will set deadlines for submission of written materials, for all concerned parties. The matter in question will be considered at the next Executive Board/Committee meeting after the filing of the appeal. There will not be an evidentiary hearing at the Board level.
3. The Executive Board/Committee shall have the authority to affirm, overrule or modify the decision of the Hearing Committee.
4. Notice of the Executive Board/Committee's decision shall be sent to all parties within ten (10) days after the decision by registered mail, return receipt requested.
C. Appeal from the Executive Committee
1. The decision of the Executive Committee may be appealed to the Annual Meeting of TNBA, Inc. following the said decision.
2. A letter requesting an appeal of the decision of the Executive Committee shall be sent to the Secretary-Treasurer within ten (10) days after receipt of the decision of the Executive Committee. When the complaint is against the Secretary-Treasurer, the appeal must be filed with the President of TNBA, Inc.
3. The Secretary-Treasurer shall forward all materials relating to the violation to the Chairman of TNBA, Inc. Judiciary Committee. The Judiciary Committee shall hold a hearing during the Annual Convention. After a hearing, the Committee will make a report to the Annual Convention recommending affirming, overruling or modifying the decision of the Executive Committee. The action of the Annual Convention upon receipt of the report of the Judiciary Committee shall be final
V. Bowler's Membership Pending Appeal
A bowler's membership shall continue during any period his/her appeal is pending.
VI. Expelled or Suspended Member
The Executive Committee of TNBA, INC may grant an expelled or suspended member re-instatement only upon written application to and approval.
Section_1. The President shall be empowered to spend up to the amount of $100.00 per expenditure and up to an amount not to exceed $300.00, for GOBS expenditures between Executive Committee meetings as scheduled by this Constitution and By-laws.
Section_2. The Executive Committee shall be empowered to spend up to and not to exceed the amount of $500.00 for GOBS expenditures between general membership meetings.
Section_3. All expenditures exceeding $500.00 must have approval of the GOBS general membership.
All GOBS members shall be eligible for any and all individual TNBA, Inc. awards regardless of TNBA, Inc.'s sanctioned or non-sanctioned status of the league in which they bowls. The league or tournament secretary or bowler shall give notification of high score to the GOBS Senate Secretary or designee within seven (7) days after it has been bowled.
PROCEDURES OF ALL MEETINGS
Section_1. Robert's Revised Rules of Order shall govern the procedures of all meetings of GOBS.
Section_2. The regular order of business of all General Membership meetings of GOBS shall be:
· Call to Order
· Roll Call of Officers
· Reading of Minutes of the last meeting
· Reading of Communications
· Report of Officers
· Report of Standing and Special Committees
· Unfinished Business
· New Business
· Good and Welfare*
*All miscellaneous matters for the good of GOBS, which should be brought to the attention of the membership, should come to the floor at this time. These matters usually do not require any action by the members. They are simply matters of information and education.
Section_3. The order of business at the meetings of the Executive Committee of GOBS shall be as follows:
· Call to Order
· Reading of Minutes of last meeting and action hereon
· Reports of Officers
· Reports of Committees
· Unfinished Business
· New Business
DUTIES OF THE ELECTION COMMITTEE
Section_1. Advise the regular membership of nomination and election procedures and date of election at least thirty (30) days prior to applicable deadlines.
Section_2. Advise general membership of names of eligible candidates and office being nominated therefor.
Section_3. Accept all nominations in writing on a standard form supplied by the Election Committee. The form shall be made available to GOBS membership immediately after appointment of the Election Committee.
Section_4. Maintain all records and transfer to the Secretary no later than seven (7) days after the Election Day.
Section_5. Provide the duties and responsibilities of each office to every candidate that is nominated. Positions that will be placed on the ballot are:
· Vice President
Section_6. The last day to accept written nominations will be set by the Election Committee. On the day of the election, no nominations for offices will be taken from the floor.
Section_7. Election Day will be in June of the election year.
AMENDMENTS TO CONSTITUTION & BY-LAWS
Section_1. Any and all proposed amendments to the Constitution and By-laws of GOBS shall be submitted in writing by the initiator to the Constitution and By-laws Committee at least thirty (30) days prior to the Annual Meeting of the Senate. The Constitution and By-laws Committee shall submit the proposed amendments to the Executive Committee for review and recommendations. The Executive Committee will resubmit its proposed amendments back to the Constitution and By-laws Committee for presentation to GOBS general membership for final action.
Section_2. Unless otherwise specified in the proposed change, any and all changes to the Constitution and By-laws shall become effective following passage of proposed amendment.
Section_3. Changes approved at the Annual Convention of TNBA, INC. which will effect this Constitution, shall automatically be made a part of this Constitution and By-laws. This Senate incorporates national amendments in this constitution without any further action.
Section_4. GOBS, being an affiliate of TNBA, Inc. shall not enact any laws, which may in any way conflict with the Constitution, By-laws, Rules and Regulations of the parent association.